![]() ![]() Records associated with the sale of any minerals, including check stubs, documentation of the cost basis of the. ![]() legal fees, accounting fees, landman fees, property tax (ad-valorem) paid. Any receipts for expenses associated with your minerals or royalties. Requesting a copy of a federal tax lien $5 per copy. 1099’s for royalties received, for lease bonus payments, etc. Issuing a certificate showing federal tax lien on file $6 fee per request. Non-standard documents, including a two-sided document or a document submitted without a 3" margin at the top of the page will incur a $10.00 non-standard fee. Any page or document larger than 11 by 17 inches will be required to have original size copies to accompany it. Please note: Copies of documents costs $1 per page - certifications cost $5 per document copied, plus $1 per page. (i) The affidavit must be recorded with the county clerk in the county in which the real property is located. Documents are now processed so quickly that the originals can be returned to the attorney, the bank or buyer very quickly, sometimes the next day.*In addition to the above fees, these require an additional $5 transfer fee for each separate parcel of real estate involved (one parcel is included in the first page fee of $12.00). The maximum transfer fee is $50. At Cott Systems, they process the data and put in onto microfilm which is then stored in an underground facility called Iron Mountain in New York State for safekeeping. At the end of each month, the data is sent electronically to Cott Systems, our computer vendor who handles data for Town Clerks around the country. The customer is also able to view the document on the computer screen and to make copies of it also. Properties cannot be conveyed from one party to another until all existing encumbrances are paid in full and recorded as satisfied. ![]() After scanning, we are able to print the document and put it into a hard-cover book in the vault for immediate use. Accuracy and consistency is of the utmost importance. These are the master indices for all documents recorded in our office. At the end of the month, this index is alphabetized and entered into our Grantor/Grantee Indices. It is edited and corrected, then run off and put into a daybook, which is a chronological index of documents. The document is then indexed into our computer system and a list is run off. We darken all seals so they will show up in microfilming. Next, we assign a volume and page to the document, stamp it with the conveyance tax collected and with a "received for record stamp" showing date and time of receipt. If there is no price stated in the deed, a Town Conveyance Tax form must accompany the deed, stating the price paid. The Marion County Assessor must stamp any documents transferring property within the county. This must be forwarded to the Department of Revenue Services in a timely manner. We assess the charge for the tax and attach the check which is made out to Commissioner of Revenue Services to the form. The return must be complete and accurate. For this we receive no compensation.Ī Connecticut Real Estate Conveyance Tax Return must accompany the deed when it is recorded. In this regard, one of our functions is acting as the Tax Collector for the Connecticut Department of Revenue Services. We accept the document for recording, stamp it with the date and time, calculate the recording fees and collect a State conveyance tax and a Town conveyance tax according to the sales price. The recording number and time/date stamp must be included on each document. Copies of recorded documents are required. One of our primary functions is the recording and processing of land records. If more space is needed, use remarks Item 15 or an attachment sheet for multiple owners and addresses. ![]()
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